Asana runs the work. Unblockd gets the answer.
Keep planning and tracking in Asana. Unblockd is where the person you’re waiting on decides, and it reads from Asana, so nobody types anything twice.
- What it is
- AsanaA work management tool for planning projects and tracking tasks across teams.
- UnblockdA page for the person your project waits on: the decisions you need from them, and progress on each deliverable with its proof.
- Someone outside your team
- AsanaGuests, people without your company’s email domain, are invited to specific tasks, projects, or teams and see only what’s shared with them.
- UnblockdThey open a private link from their email and answer each question in a tap, on any phone or laptop.
- Best for
- AsanaTeams planning work across departments, where outside collaborators join specific projects as guests.
- UnblockdTeams whose work waits on someone outside it: a sponsor, an exec, or a client who has to decide, approve, or open access.
| Asana | Unblockd | |
|---|---|---|
| What it is | A work management tool for planning projects and tracking tasks across teams. | A page for the person your project waits on: the decisions you need from them, and progress on each deliverable with its proof. |
| Someone outside your team | Guests, people without your company’s email domain, are invited to specific tasks, projects, or teams and see only what’s shared with them. | They open a private link from their email and answer each question in a tap, on any phone or laptop. |
| Best for | Teams planning work across departments, where outside collaborators join specific projects as guests. | Teams whose work waits on someone outside it: a sponsor, an exec, or a client who has to decide, approve, or open access. |
Use them together.
Tasks stay in Asana. A task in a Blocked section flags a blocker for your team in Unblockd, and the ask that clears it goes to your sponsor with the options written out.
- Questions they can answer
- Each blocker becomes one question with the options written out, your recommendation marked, and the day you need it.
- Follow-ups that send themselves
- If an ask waits 3 days, a reminder goes out for you, and another before the deadline. Nudge or escalate in one tap.
- Progress with proof
- Your sponsor sees each deliverable’s progress with the doc, PR, or demo behind it. A task can only be marked done with its proof attached.
- Your AI drafts, you approve
- Claude, ChatGPT, Codex, or Cursor can draft asks and updates through MCP. A person on your team approves what goes out.
When to use both
Keep Asana as it is. Adding Unblockd pays off when any of these sound familiar.
- Tasks sit in a Blocked section waiting on someone outside your company.
- You want a sponsor to answer a question without joining your workspace as a guest.
- Leadership wants progress on deliverables, with the proof behind each one.
See how it works: Unblocking stalled projects
Questions
- Does Unblockd replace Asana?
- Keep Asana. Unblockd reads from it and shows only what you choose to share.
- Does my sponsor need an Asana seat?
- They answer from a private link Unblockd emails them, on any phone or laptop. Sponsors, approvers, and viewers are free on every plan.
- Can we try it without switching anything?
- Unblockd is free for 1 project and up to 3 teammates, so you can try it beside Asana on your most stuck project.
Sources
What this page says about Asana comes from its own pages, checked October 4, 2026. Products change; if something here is out of date, tell us and we’ll fix it.